As the pandemic is fading and vaccines are becoming readily available, many organizations are reverting back to face-toface fundraising. The epidemic has also forced many boards to rethink meeting formats to ensure that members can connect safely and maintain momentum. Hybrid board meetings allow members of the board to be present in person, while others can participate remotely. This method can increase the level of engagement and reduce costs, while also providing the flexibility that modern nonprofit organizations need.

To ensure that your hybrid board meetings are productive it is crucial to plan ahead and adhere to best practices. To do this, start by defining your meeting objectives and establishing the logistics for your meeting, including the location and the equipment requirements. The ideal scenario is to select an area that is large enough to accommodate attendees in person and also has the necessary audio-visual technology to accommodate those who are joining from remote locations. It is also essential to select the right virtual meeting software. The solution should be easy to use and have a high-quality videoconferencing features that lets participants see each other and the meeting documents simultaneously.

It is also important to share the agenda and board packs early enough. This will help you save time that would otherwise be spent trying to get remote and in-person attendees on the same page. In addition it can help you maintain the focus of your meeting and ensure that all pertinent issues are covered.